SENIOR SECRETARY

SENIOR SECRETARY

GRADE II REF NO: SG 02/21/02
SALARY : R173 703 per annum (Level 05)
CENTRE : SAMHS HQ, Directorate Medicine, Erasmuskloof, Pretoria
REQUIREMENTS : Grade 12. Experience in secretarial or related occupation may be a
recommendation. Special requirements (Skills needed): Must be computer
literate and have knowledge of the operational and utilisation of the specific
computer software and database packages (Microsoft Word, Excel, and
PowerPoint). Must have training on the patient administration database and
health informatics system. Must obtain confidential security clearance within
12 months after appointment. Must have organising events management and
good interpersonal skills as well as problem solving and analytic skills. Must be
able to work independently. Telephone etiquette and people management
abilities must be in place. High standards of professional conduct, tact,
courtesy, neatness (including office tidiness) and loyalty at all times. Service
keeping with the Public Service Act (PSA) and PSA employee Code of
Conduct.
DUTIES : Responsible to the Directorate Medicine (D Med) for typing, execution of
general receptionist and office assistant duties (faxes and photocopies). Write
routine notes, memos, letters and reports. Compile agendas for D Med Forum
meetings and take accurate notes during meeting. Responsible for computing,
extracting and manipulating of data for and dissemination of management
information. D Med dairy management, telephone messages, organizing
internal functions. Receive visitors and organize refreshments when necessary
and as supplied by D Med. Arrangement of authorization and parking for
visitors. Be a team member in the execution of D Med responsibilities. Process
the travel and subsistence claims for the Director.
ENQUIRIES : Ms T.T. Monaiwa Tel No: (012) 671 5099
APPLICATIONS : Department of Defence, South African Military Health Service, Private Bag
X102, Centurion, 0046, or maybe hand delivered to LEW Building, cnr
Selborne and Trichard Ave, Lyttelton.