PERSONAL ASSISTANTS (GPW22/33) (X6 POSTS)
Department of government printing workers is looking X6 Personal assistants. SALARY : R261 372 per annum (Level 07) CENTRE : Pretoria
PERSONAL ASSISTANTS REQUIREMENTS
A Certificate in Office Administration or relevant NQF level 4 equivalent is required. Five years’ secretarial/pa experience reporting to a Senior Manager and providing an administrative support service. Good computer skills. Be able to work extended working hours. Ability to communicate with all levels of management.
Good knowledge of travel and subsistence procedures and good telephone etiquette. Ability to organize/prioritize tasks and effectively manage time. Good communication and interpersonal skills. Quality and continuous improvement oriented.
Ensures the effective flow of information and documents to and from the office or the Chief Director. Ensures the safekeeping of all documentation in the office of the Chief Director in line with relevant legislation and policies. Do monthly reports and management of reports.
Scrutinize routine submissions/reports and make notes and/or recommendations for the Chief Director. Responds to enquiries received from internal and external stakeholders. Filling of documents for the Chief Director and the unit where required.
Collects, analyses and collates information requested by the Chief Director. Clarifies instructions and notes on behalf of the Chief Director. Ensures that travel arrangements are well coordinated and prioritize issues in the office of the Chief Director.
Manages the leave register and telephone accounts for the unit. Handles the procurement of standard items like stationary, refreshments etc. for the activities in the office of the Chief Director. Obtains the necessary signatures on documents like procurement advice and monthly salary reports.
Manage the diary and coordinate meetings for the Chief Director. Scrutinize documents to determine actions / information / other documents required for 55 meetings. Collects and compiles with all necessary documents for the Chief Director to inform him/her on the contents. Record minutes/decisions and communicates to the relevant role-players, and follow-up on progress made.
Prepares briefing notes for the Chief Director as required. Coordinates logistical arrangements for meetings when required. Supports the Chief Director with administration and the managing of the budget. Collects and coordinates all the documents that relate to the Chief Director’s Budget. Keeps record of expenditure commitments, monitors, and expenditures.
Studies the relevant Public Service and departmental prescripts/policies and other documents and ensures that the application thereof is understood properly. Remains up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the manager. Remains abreast with the procedures that apply in the office of the Chief Director.
HOW TO APPLY
ENQUIRES: Ms. CA Dreyer Tel No: (012) 764 3932
APPLICATIONS All applications must be forwarded to: The Branch: Human Resources, Government Printing Works, Private Bag X85, Pretoria, 0001 or be hand delivered to: 149 Bosman Street, Pretoria. FOR ATTENTION: Ms. L Pale / Ms. V Maja, Human Resources Tel No: 012 764 3976 /012 764 3912
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