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Mailroom Clerk Job at Tsebo Facilities Solutions Johannesburg| Apply Now

Tsebo Facilities Solutions is hiring a Mailroom Clerk in Johannesburg, Gauteng. This is a full-time opportunity for an organised and reliable administrative professional with experience in mailroom operations, records management or a related support environment.

The successful candidate will handle incoming and outgoing mail, parcels and documentation while also supporting archiving, records management, stock control and general administration.

Mailroom Clerk Job Details

  • Position: Mailroom Clerk
  • Company: Tsebo Facilities Solutions
  • Location: Johannesburg, Gauteng
  • Employment Type: Full-time
  • Reference Number: TSE260818-2
  • Closing Date: 25 August 2026

Mailroom Clerk Requirements

Qualifications

  • Grade 12 / Matric.
  • Administration Certificate is advantageous.

Experience

  • 3–5 years’ relevant experience in administration, mailroom operations, records management or a related support function.

Skills and Knowledge

Applicants should have knowledge or experience in:

  • Mail handling and distribution.
  • Records and archive management.
  • Data capturing and spreadsheet maintenance.
  • Inventory and stock control.
  • Courier and shipping procedures.
  • Mailroom equipment and office technology.
  • Basic Microsoft Office applications.
  • Workplace Health and Safety practices.

Mailroom Clerk Responsibilities

Mailroom Operations

The successful candidate will:

  • Receive, sort and distribute incoming mail and parcels.
  • Collect and dispatch outgoing mail and courier packages.
  • Prepare outgoing mail for shipment.
  • Maintain accurate dispatch records.
  • Operate mailroom equipment such as scanners, postage meters, sorting machines and labelling equipment.
  • Ensure mail and packages are delivered and collected accurately and on time.

Records and Archiving

Responsibilities will include:

  • Assist with document archiving and storage.
  • Process archive box recalls.
  • Maintain accurate onsite and offsite archive records.
  • Update archive registers, forms and spreadsheets.
  • Log, inspect, seal and track outgoing archive boxes.
  • Follow document retention and records management procedures.

Administrative Support

  • Capture and maintain accurate information on relevant systems.
  • Maintain spreadsheets and administrative records.
  • Provide documentation relating to mailroom and archiving activities.
  • Respond to ad hoc administrative requests from different business units.

Stock and Supplies

  • Monitor mailroom and archive supplies.
  • Order supplies when required.
  • Track usage and maintain accurate stock records.
  • Ensure sufficient supplies are available to maintain uninterrupted service.

Facilities and Housekeeping

  • Keep mailroom and archive areas clean and organised.
  • Conduct routine inspections of archive rooms and office areas.
  • Report housekeeping and Health & Safety concerns.
  • Support a professional and organised workplace environment.

Customer Service

  • Provide professional service to internal and external stakeholders.
  • Build positive relationships with employees, tenants, customers and service providers.
  • Respond to routine mailroom and archiving queries.
  • Resolve enquiries efficiently or refer them to the appropriate team.

About Tsebo Facilities Solutions

Tsebo Facilities Solutions is part of Tsebo Solutions Group, an African integrated workplace management solutions provider. The group operates across areas including facilities management, catering, cleaning and hygiene, pest control, security, energy, procurement and engineering.

The organisation focuses on developing its people while helping clients improve quality, efficiency and productivity.

How to Apply

Interested candidates who meet the requirements should apply online before the 25 August 2026 closing date.

Apply for the Mailroom Clerk position at Tsebo Careers

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