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Executive Secretary 2026: IRPTN Unit – City of Ekurhuleni| Apply Now

Apply for the City of Ekurhuleni Executive Secretary job. Grade 12 and Secretarial Certificate required. Salary up to R421,968. Closing 25 August 2026.

Job Title: Executive Secretary: IRPTN Unit
Reference: RSWD50010
Department: Roads and Transport Management Department
Employer: City of Ekurhuleni
Location: Ekurhuleni, Gauteng
Job Type: Fixed-Term Contract
Salary: R307,632 – R421,968 per annum (Total Cost to Company)
Closing Date: 25 August 2026

About the Executive Secretary Job

The City of Ekurhuleni is inviting suitably qualified candidates to apply for the position of Executive Secretary: IRPTN Unit within the Roads and Transport Management Department.

The successful candidate will provide comprehensive clerical, secretarial and administrative support to ensure the efficient day-to-day functioning of the office.

Key Responsibilities

The Executive Secretary will be responsible for:

  • Managing the Divisional Head’s diary and coordinating appointments, meetings and travel arrangements.
  • Prioritising urgent matters and ensuring important commitments are properly managed.
  • Coordinating meeting arrangements, including venues, refreshments and communication with stakeholders.
  • Screening incoming calls, correspondence and messages before referring them to the Divisional Head.
  • Responding to routine enquiries where appropriate.
  • Recording and following up on return calls and outstanding matters.
  • Preparing, formatting, copying and distributing official documents and correspondence.
  • Assisting with reports, presentations and other administrative documents using relevant office applications.
  • Establishing and maintaining an organised filing and records management system.
  • Safeguarding office records and ensuring information can be retrieved efficiently.
  • Monitoring action items, directives and correspondence.
  • Following up with relevant stakeholders to ensure tasks are completed on time.
  • Supporting effective communication between internal and external stakeholders.

Minimum Requirements

Applicants must meet the following requirements:

  • Grade 12 / National Senior Certificate.
  • Secretarial Certificate.
  • 1–2 years’ relevant experience in a similar environment.
  • Appropriate computer and office administration skills.
  • Good organisational and time-management abilities.
  • Strong written and verbal communication skills.
  • Ability to handle confidential information professionally.

Candidates may be required to provide proof of the NQF level applicable to their qualifications.

Key Skills and Attributes

The ideal candidate should be:

  • Organised and detail-oriented.
  • Professional and reliable.
  • Able to manage multiple tasks and deadlines.
  • Comfortable working with internal and external stakeholders.
  • Able to maintain confidentiality.
  • Proficient in preparing and managing official correspondence and documents.
  • Capable of working independently while supporting the Divisional Head effectively.

Salary and Employment Details

The position offers a total cost to company remuneration of R307,632 to R421,968.

This is a fixed-term contract opportunity within the City of Ekurhuleni’s Roads and Transport Management Department.

How to Apply

Interested candidates whose qualifications and experience match the requirements should apply through the City of Ekurhuleni’s official online application system linked to the vacancy advertisement.

Applicants should ensure that all required information and supporting documentation are submitted as part of the online application.

Enquiries: 0860 54 3000

Important Application Information

  • Candidates may be requested to provide proof of their qualifications and applicable NQF levels.
  • The City of Ekurhuleni subscribes to the principles of the Employment Equity Act.
  • The municipality reserves the right to appoint, not appoint or make a lateral appointment.
  • If you are not informed of the outcome within six weeks after the closing date, consider your application unsuccessful.

Closing Date

25 August 2026

If you meet the requirements, apply online for the Executive Secretary: IRPTN Unit position before the closing date.

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