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Committee Administrator 2026– Gautrain Management Agency| Apply Now

Gautrain Management Agency is hiring a Committee Administrator. Matric/Diploma and 3 years’ relevant experience required. Apply for this opportunity today.

The Gautrain Management Agency (GMA) is looking for a skilled and organised Committee Administrator to support the Office of the Company Secretary. The role focuses on corporate governance, sustainability, meeting coordination, documentation and administrative support.

The successful candidate will work closely with the Company Secretariat Team to support governance best practices and ensure sustainability initiatives are effectively integrated into organisational processes.

Committee Administrator Job Purpose

The Committee Administrator will provide administrative, logistical and coordination support to ensure the effective operation of governance and sustainability functions.

The role will contribute to efficient meetings, accurate records, compliance, reporting and organisational processes that support GMA’s strategic objectives.

Key Outcomes

The successful candidate for Committee Administrator will be responsible for:

  • Meeting coordination and documentation.
  • Record and document management.
  • Governance and sustainability support.
  • Coordination and logistics for governance and sustainability activities.
  • Research and preparation of resource materials.
  • Administrative and procurement support.
  • Financial and payment administration.

Key Responsibilities

Meeting Coordination and Documentation

  • Prepare agendas, meeting papers and reports for Board and Committee meetings.
  • Assist with scheduling meetings, workshops and sustainability forums.
  • Take, prepare and maintain accurate meeting minutes.
  • Maintain governance and sustainability calendars, work plans and schedules.

Records and Document Management

  • Audit and update statutory registers, including minutes, Board member records and declarations.
  • Maintain governance and sustainability records according to the approved file plan.
  • Assist with updating governance and sustainability SharePoint or resource sites.
  • Ensure confidential documents are properly managed and accessible to authorised users.

Governance and Sustainability Support

  • Assist with drafting, reviewing and updating governance policies and sustainability frameworks.
  • Source and compile information for sustainability reports, newsletters and media updates.
  • Support sustainability reporting by collecting information from relevant business units.
  • Assist with external sustainability disclosures.

Coordination and Logistics

  • Arrange venues, catering and technical requirements for Board meetings, workshops and forums.
  • Coordinate travel and accommodation for key stakeholders.
  • Ensure meeting documents, invitations and updates are distributed on time.

Research and Resource Materials

  • Research governance, transport and sustainability trends.
  • Source relevant articles, research and industry information.
  • Prepare briefing materials, newsletters and resource packs.
  • Compile information and data to support Board and Committee decision-making.

Administration and Procurement

  • Support procurement requests and purchase requisitions.
  • Follow up on invoices and related administrative matters.
  • Manage stationery and office supplies for governance and sustainability teams.
  • Maintain procurement and expenditure records.

Financial and Process Support

  • Assist with the implementation of governance and sustainability initiatives.
  • Support documentation and communication of process improvements.
  • Participate proactively in team processes to improve efficiency and effectiveness.

Technical Competencies

Candidates should demonstrate:

  • Ability to handle sensitive and confidential information with integrity and discretion.
  • High levels of accuracy and attention to detail.
  • Effective written and verbal communication skills.
  • Data analysis capabilities.
  • Ability to handle sensitive matters at different organisational levels.
  • Ability to work effectively under pressure.

Generic Competencies

The ideal candidate should have:

  • Computer literacy.
  • Analytical and problem-solving skills.
  • Decision-making ability.
  • Negotiation skills.
  • Strong planning and organisational skills.
  • Excellent attention to detail.
  • Assertiveness and confidence.
  • Strong verbal and written communication.
  • Presentation and interpersonal skills.
  • People management skills.
  • Persuasion and influencing skills.
  • Professional knowledge and expertise.
  • Relationship-building and networking skills.

Minimum Qualifications

Applicants applying for Committee Administrator must have:

  • Matric and/or a Diploma covering at least two of the following areas:
    • Corporate Governance
    • Law
    • Transport Administration
    • Compliance
    • Environment or Sustainability
    • Commerce, including Accounting and Finance

Minimum Experience

Applicants must have at least 3 years’ experience in one or more of the following areas:

  • Corporate Governance
  • Law
  • Transport Administration
  • Compliance
  • Environment or Sustainability
  • Commerce, Accounting or Finance

Required Training and Knowledge

Candidates should have an understanding of:

  • Corporate governance processes.
  • Sustainability processes.
  • Minute-taking and report writing.

Advantageous

The following will be an advantage:

  • Membership of the Chartered Institute of Secretaries.
  • Experience or qualifications as a Sustainability or ESG Officer.

Other Requirements

The successful candidate should have:

  • Excellent minute-taking and report-writing skills.
  • Strong communication, presentation and interpersonal abilities.
  • Good people-management skills.
  • High levels of integrity and discretion.
  • Ability to handle confidential and sensitive matters.
  • Ability to work effectively under pressure.

About the Committee Administrator Role

This opportunity is suited to an organised administrative professional with experience in corporate governance, company secretariat functions, compliance, sustainability or related fields.

The Committee Administrator will play an important role in ensuring that governance meetings, records, reporting and sustainability activities are coordinated efficiently and professionally.

How to Apply

Interested candidates who meet the minimum requirements should apply through the Gautrain Management Agency (GMA) eRecruitment portal.

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