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CARtime Administrator (FOH) Jobs 2026 | Apply for Front of House Administrator Vacancies

Apply for CARtime Administrator (FOH) Jobs 2026. Submit your CV for future Front of House Administrator vacancies at CARtime branches across South Africa.

CARtime Administrator (FOH) Jobs 2026

Are you looking for an administration job in the automotive industry? CARtime is inviting applications from motivated and customer-focused individuals to join its database for future Administrator (Front of House) opportunities at branches across South Africa.

The Administrator (FOH) plays an important role in supporting the branch by managing customer reception, administrative duties, stock processing, invoicing, and delivering excellent customer service.

Administrator Job Overview

  • Position: Administrator (FOH)
  • Company: CARtime
  • Industry: Automotive Services
  • Job Type: Talent Pool / Future Opportunities
  • Location: Various CARtime branches across South Africa
  • Salary: Market Related

About the Role (Administrator )

The Front of House Administrator is responsible for ensuring the smooth operation of the reception and administration functions within the branch. The successful candidate will assist service advisors and branch management while maintaining accurate records and providing outstanding customer service.

Key Responsibilities

Customer Reception

  • Welcome customers professionally.
  • Book customer vehicles into the workshop.
  • Capture customer and vehicle information accurately.
  • Ensure all job cards are completed and signed.
  • Maintain an organised customer database.

Administration

  • File job cards and invoices daily.
  • Update analysis records.
  • Maintain records of returned parts.
  • Ensure accurate documentation.

Supplier Invoices and Stock Control

  • Capture supplier information, including VAT details.
  • Process supplier invoices.
  • Load stock onto the accounting system.
  • Manage stock received into the storeroom.
  • Process supplier returns and credit notes.

Customer Invoicing

  • Prepare accurate customer invoices.
  • Record vehicle mileage and work completed.
  • Capture authorised defects on invoices.
  • Obtain customer signatures before vehicle collection.
  • Ensure vehicles are released only after payment has been received.

Customer Payments

  • Process cash and approved card payments.
  • Follow CARtime payment procedures.
  • Assist management with payment administration when required.

Office and Stationery Management

Maintain sufficient stock of:

  • Office stationery
  • Files and paper
  • Printer cartridges
  • Invoice books
  • Job card books
  • Service books
  • Flyers
  • Staff overalls
  • Car wash supplies
  • CARtime promotional stickers
  • Office groceries

General Duties

  • Answer incoming calls professionally.
  • Assist with obtaining parts pricing.
  • Keep the reception area clean and organised.
  • Offer refreshments to waiting customers.
  • Follow workplace health and safety procedures.
  • Present a professional appearance at all times.
  • Deliver exceptional customer service.

Working Hours

  • Monday to Friday: 07:00 – 17:30
  • Saturday: 08:00 – 13:00

Minimum Requirements

Applicants should have:

  • Grade 12 (Matric) or an equivalent qualification.
  • Good administrative skills.
  • Excellent communication and customer service skills.
  • Computer literacy.
  • Strong organisational and time-management abilities.
  • Professional appearance and positive attitude.
  • Ability to work under pressure in a busy service environment.

Skills and Competencies

The ideal candidate should demonstrate:

  • Strong attention to detail.
  • Excellent telephone etiquette.
  • Good interpersonal skills.
  • Accuracy in record keeping.
  • Customer-focused approach.
  • Ability to multitask.
  • Teamwork and reliability.
  • Professional conduct.

Why Join CARtime?

CARtime is one of South Africa’s leading independent vehicle service and repair networks, operating more than 50 branches nationwide. Employees enjoy the opportunity to work in a professional environment where customer satisfaction, teamwork, and service excellence are highly valued.

Important Information

Please note:

  • Submit your CV, ID, and qualifications (if applicable).
  • Applications will be kept on file for future vacancies.
  • Submission of an application does not guarantee employment or an interview.
  • Candidates will only be contacted if a suitable position becomes available.
  • CARtime may retain your information for recruitment purposes within its group of companies.

How to Apply

Interested applicants should complete the CARtime Job Application Form and submit the following:

  • Updated CV
  • South African ID
  • Qualifications (if applicable)

Applications will be considered when suitable vacancies become available in your preferred area.

Apply Today

If you are organised, customer-focused, and looking to build a career in automotive administration, submit your application for the CARtime Administrator (FOH) Jobs 2026 and become part of one of South Africa’s trusted vehicle service networks.

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