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Administration Clerk: Production – SA Army Headquarters Unit, Pretoria (REF NO: ARMYHQ/02/43/25/5) Apply Now

Apply for Administration Clerk at SA Army Headquarters, Pretoria. Manage records, clerical duties, and office operations. Closing date: 12 Dec 2025.

Ref No: ARMYHQ/02/43/25/5
Closing Date: 12 December 2025

About the Role (Administration Clerk)

The Department of Defence invites applications for the position of Administration Clerk: Production at the SA Army Headquarters Unit, Pretoria. This role involves providing clerical and administrative support, managing records, handling correspondence, and ensuring efficient office operations within the Directorate.

The Department is committed to equity, diversity, and inclusion, promoting race, gender, and disability representivity in line with its Employment Equity Plan.

Salary

R228 321 – R268 950 per annum (Level 05)
Appointment is subject to a 12-month probation period and signing a performance agreement.

Minimum Requirements

  • Grade 12 (NQF Level 4) or equivalent
  • No prior experience required
  • Skills & Competencies:
    • Knowledge of clerical duties and data capturing
    • Proficiency in MS Office Suite (Word, Excel, PowerPoint)
    • Good communication skills (written and verbal)
    • Organising, coordinating, and record-keeping skills
    • Telephone etiquette, creativity, and innovation
    • Ability to interact professionally at all levels

Key Duties & Responsibilities

  • Perform general clerical duties including filing, typing letters, and handling incoming/outgoing correspondence
  • Update registers, statistics, and maintain personnel and attendance records
  • Distribute documents/packages to internal and external stakeholders
  • Manage office stationery, petty cash, and telephone accounts
  • Conduct stocktaking and ensure proper safekeeping of equipment and stores
  • Arrange travel and accommodation for officials, verify travel claims, and submit for approval
  • Liaise with stakeholders regarding procurement and quotation processes
  • Attend weekly coordination and communication meetings
  • Maintain effective logistical support and ensure smooth functioning of the Directorate

How to Apply for Administration Clerk Job

Applications must be submitted on the prescribed Z83 form along with a detailed CV. Only shortlisted candidates will be required to submit certified copies of qualifications and related documents.

Submission Options

  • Postal:
    Department of Defence
    SA Army Headquarters Unit
    Dequar Road, Private Bag X981, Pretoria, 0001
  • Hand Delivery:
    SA Army Headquarters Unit, No 1 Dequar Road, Pretoria
  • Email:
    putswelitlhakanyane@dod.mil.za

Important Notes

  • Applications received after 12 December 2025 or via fax will not be considered
  • Multiple applications require separate Z83 forms
  • Photostat copies or incorrect forms will be disqualified
  • Shortlisted candidates will undergo pre-entry practical and ethical assessments
  • Successful candidates will undergo personnel suitability and security clearance checks
  • Correspondence will be limited to shortlisted candidates only

Enquiries

  • WO2 X.M. Mpongoshe – Tel: 012 355 1455
  • Ms E.T. Nyakhulalini – Tel: 012 355 1602

Employment Equity

Preference will be given to candidates whose appointment promotes representivity in line with the Department of Defence’s Employment Equity Plan.

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