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Administration Assistant – Capsicum Culinary Studio (Pretoria Campus) Apply Now

Apply for the Administration Assistant role at Capsicum Culinary Studio in Pretoria. Support academic operations, registration & compliance. Deadline: 12 Dec 2025.

Academic Operations Support | Hospitality Education | Apply Now

Administration Assistant Overview

Capsicum Culinary Studio, a division of ADvTECH, is seeking a dedicated Administration Assistant to join its Pretoria Campus. This permanent role offers the opportunity to support academic operations, student processing, accreditation compliance, and quality assurance across multiple campuses.

Posted: 04 December 2025
Closing Date: 12 December 2025
Industry: Hospitality
Job Level: Entry Level
Type: Permanent

About the Role (Administration Assistant)

The Administration Assistant plays a key role in ensuring the smooth functioning of academic operations. You will support registration, programme delivery, accreditation processes, audits, and student experience initiatives.
This role requires strong organisational skills, accuracy, and the ability to collaborate with both internal teams and external accrediting bodies.

Key Responsibilities

1. Academic Operations Support

  • Provide daily administrative support for campus and national academic departments.
  • Coordinate academic operations across programmes and campuses.
  • Prepare for internal and external audits, academic verification, and quality assurance reviews.
  • Assist with accreditation body requirements and implementation of policies.

2. Student Processing & Compliance

  • Process student registrations, credits, progress, results, and certifications with CATHSSETA and QCTO.
  • Manage C&G registration, result capturing, verification, and exam processing.
  • Capture student notes on academic systems.
  • Support graduation, certification, and academic record management.

3. Coordination & Stakeholder Support

  • Maintain strong campus relationships through learner processing support.
  • Provide administrative support during campus registration periods.
  • Liaise with accrediting bodies to ensure compliance and resolve issues promptly.
  • Prepare monthly accreditation reports, performance updates, and statistics.

4. Operational Documentation & Systems

  • Assist with compilation of academic data, operational documents, and compliance reports.
  • Support new programme development by gathering required documentation.
  • Process academic quotes and invoices and track remittances with finance.
  • Drive and monitor operational timelines, ensuring adherence to SLAs.

5. Student Experience & Query Management

  • Resolve student queries within the SLA via Assist and escalation channels.
  • Support Student Evaluation of Teaching processes.
  • Collaborate with campus teams on retention strategies and student services initiatives.

6. Work Integrated Learning (WIL) Coordination

  • Conduct industry visits and maintain strong relationships with hospitality partners.
  • Secure approved WIL placements in hotels, commercial kitchens, and hospitality venues.
  • Monitor students during their internships to ensure compliance and quality outcomes.

Minimum Requirements

Qualifications

  • Grade 12 (Matric).
  • Diploma or Degree in Communication or Administration (minimum).

Experience

  • Minimum of 1 year administrative experience.
  • Proficiency in MS Office, including Outlook.

Skills & Competencies

  • Excellent written and verbal communication skills.
  • Strong organisational and time management abilities.
  • Ability to work independently and collaboratively.
  • High attention to detail and strong analytical skills.
  • Proficiency in administrative systems and tracking tools.
  • Willingness to learn and adapt in a fast-paced environment.

Why Join Capsicum Culinary Studio?

  • Opportunity to work in a leading hospitality education institution.
  • Exposure to academic operations, compliance, and student support.
  • Growth within the ADvTECH network of educational brands.

How to Apply

Submit your application via the Capsicum Culinary Studio careers platform before 12 December 2025.

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